Entertainment One

  • Receptionist

    Job Locations UK-London
    Posted Date 2 weeks ago(2/7/2020 11:48 AM)
    # of Openings
    1
    Category
    Administrative/Support
    Type
    Permanent Full-Time
  • About Entertainment One

    Entertainment One Ltd. (eOne) is a talent-driven independent studio that specializes in the development, acquisition, production, financing, distribution and sales of entertainment content. As part of global play and entertainment company Hasbro (NASDAQ: HAS), eOne's expertise spans across film, television and music production and sales; family programming, merchandising and licensing; digital content; and live entertainment. Through its extensive reach and scale, and a deep commitment to high-quality entertainment, eOne unlocks the power and value of creativity.

     

     eOne brings to market both original and existing content, sourcing IP from Hasbro’s portfolio of 1500+ brands, and through a diversified network of creative partners and eOne companies including: international feature film distribution company Sierra/Affinity; Amblin Partners with DreamWorks Studios, Participant Media, and Reliance Entertainment; Makeready with Brad Weston; unscripted television production companies Renegade 83, Daisybeck, Blackfin and Whizz Kid Entertainment; live entertainment leaders Round Room Live; world-class music companies Audio Network, Dualtone Music Group and Last Gang; and award-winning emerging content and technology studio Secret Location.

    Position Summary

    To answer telephone calls, meet & greet clients and look after meeting room resources as well as ad-hoc duties. To assist the Facilities team or company with ad-hoc administration duties. The Working hours for this role are 8am-4:30pm with flexibility to swap shifts with another receptionist if required.

    Responsibilities

    • Answer and direct incoming calls including connecting callers to voicemail and taking/relaying accurate messages
    • Liaise with staff regarding setting up of voicemail and out of office notifications.
    • Meet and greet all visitors and clients and offer refreshments etc.
    • Assist with arrivals for screenings, offer drinks and refreshments as requested
    • Order couriers/taxi’s and sign for deliveries
    • Order catering from preferred suppliers for (breakfast and lunch) meetings when requested
    • Manage all incoming and outgoing post
    • Sort and distribute daily newspapers between relevant departments and reception area
    • Distribute milk and fruit deliveries accordingly on all floors
    • Keep reception and front of house clear and tidy at all times
    • Oversee the room booking system, changing and rebooking rooms to accommodate meetings and requests. Liaise with the Facilities Manager /IT Manager regarding any issues with the system or room requirements.
    • Prepare and clear meeting rooms in the morning as well as after meetings, including prearranging refreshments, checking audio equipment and redressing the room.
    • Update all reception documents as needed (Reception contacts, suppliers, account information, Reception Guide, Staff directory)
    • Monitoring/ordering stationery and kitchen supplies and ensure stock levels are kept at an adequate level on each floor.
    • Process invoicing pre& post ordering through online PO system

     

    Ad-hoc Duties:

    • Liaise with suppliers
    • General Administration duties
    • Liaise with buildings management when necessary
    • Assist with cost reductions where necessary
    • Assist with company events when required

    Key Competencies

    • Previous experience of working in a busy reception area
    • Exceptional telephone manner
    • Excellent communication and organisational skills
    • Strong administrative skills and knowledge of computer packages, Word, Excel, & Outlook
    • Good problem-solving skills
    • Excellent at multitasking

    We thank everyone for their interest but only those candidates selected for an interview will be contacted.

     

    We are an equal opportunities employer and we welcome applications from all suitably qualified persons.  To be considered for this position you must provide evidence that you/be able to demonstrate that you have the right to work in the UK.